Accounts Payable

THE ROLE

As an Accounts Payable, you are responsible for financial and clerical support of the organization. You will oversee invoice reviews, payable transactions, and reporting. You are also expected to analyze and reconcile payments made by clients and customers.

SCHEDULE: 8 AM - 5 PM Pacific Daylight Time (11 PM – 8 AM Philippine Local Time), follows Philippine holidays

POSITION TYPE: Full Time

WORK ARRANGEMENT: Remote

ESSENTIAL FUNCTIONS

·       Review all invoices for accuracy, proper coding, allocations, and approvals

·       Process and mail check runs weekly, or as needed

·       Track and reconcile accounts

·       Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

·       Maintain property checklists and property login worksheets for the department

·       Process check requests

·       Audit and process credit card bills

·       Assist with other related clerical duties such as photocopying, scanning, shredding, and mailing as needed

·       Manage new vendor compliance and setup

·       Assist with annual 1099 reporting

·       Reconcile vendor statements, research, and correct discrepancies

·       Assist accountant in month-end closing with invoice questions

·       Investigate and resolve problems associated with the processing of invoices and purchase orders

·       Promote an environment that is customer service focused by maintaining positive relationships with internal departments and vendors

·       Carry out all responsibilities in an honest, ethical, and professional manner

·       Handle various other duties as delegated by the Accounts Payable Manager and or supervisors

QUALIFICATIONS

·       A Bachelor’s degree in the related field

·       2+ years of Accounts Payable experience

·       AS degree in accounting preferred but not necessary

·       Yardi experience is preferred

·       Bilingual English and Spanish preferred

·       Strong ability to work independently and with a team in a fast-paced and high-volume environment with an emphasis on accuracy and timeliness

·       Proficient in Excel and Word, 10-key by touch

·       Ability to type 60-65 wpm

·       Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately

·       Experience in a multi-client environment

·       Reliable, trustworthy, team-oriented, and able to handle a heavy workload

·       Ability to interact with various levels of client and firm management

·       Strong organization, oral and written communication skills

·       Analytical skills with particular attention to detail

·       Aptitude in data management, analytics, reporting preparation

·       Ability to function in an autonomous environment—independent worker, self-directed