Accounting Executive Assistant

THE ROLE

Our client is looking for an Accounting Executive Assistant who will provide a wide range of services and support for the partners of the organization. This includes performing administrative functions, managing emails and calendars, assisting with client communications/appointments, and project management.

SCHEDULE: 9:00 AM – 6:00 PM Eastern Standard Time (10:00 PM – 7:00 AM Philippine Standard Time), follows Philippine holidays

POSITION TYPE: Full Time

WORK ARRANGEMENT: Remote

ESSENTIAL FUNCTIONS

·       Filter and prioritize client emails/issues and communicate on behalf of the executive they support or assist in problem-solving

·       Provide administrative assistance such as writing and editing emails, drafting memos, and preparing communications on the executive’s behalf

·       Maintain comprehensive and accurate records

·       Perform minor accounting duties such as light bookkeeping

·       Organize meetings, scheduling, send reminders, and organize tradeshows/events when necessary

·       Perform reception duties such as answering 2-8  phone calls per day

·       Manage the executive’s calendar which includes making appointments and prioritizing the most sensitive matters

·       Create PowerPoint presentations

QUALIFICATIONS

·       A bachelor’s degree in the related field

·       Experience in bookkeeping

·       Experience supporting accounting professionals a plus

·       Excellent written and oral communication skills

·       Experience in a multi-client environment

·       Strong computer aptitude, which includes expertise with Microsoft 365 applications

·       Strong organization, oral and written communication skills

·       Analytical skills with particular attention to detail

·       Aptitude in data management, analytics, reporting preparation

·       Ability to function in an autonomous environment—independent worker, self-directed