Accounts Payable

ROLE SUMMARY

Our client is seeking an Accounts Payable to join their team. This person will be responsible for providing financial and clerical support to the organization. He/she will oversee invoice reviews, payable transactions, and reporting, and will be expected to analyze and reconcile payments made by clients and customers.

SCHEDULE: 9:00 AM – 6:00 PM Pacific Daylight Time (12:00 AM – 9:00 AM Philippine Standard Time), follows Philippine holidays

POSITION TYPE: Full Time

WORK ARRANGEMENT: Remote

ESSENTIAL FUNCTIONS

·       Review all invoices for accuracy, proper coding, allocations, and approvals

·       Process and mail check runs weekly, or as needed

·       Track and reconcile accounts

·       Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

·       Maintain property checklists and property login worksheets for the department

·       Process check requests

·       Audit and process credit card bills

·       Assist with other related clerical duties such as photocopying, scanning, shredding, and mailing as needed

·       Manage new vendor compliance and setup

·       Assist with annual 1099 reporting

·       Reconcile vendor statements, research, and correct discrepancies

·       Assist accountant in month-end closing with invoice questions

·       Investigate and resolve problems associated with the processing of invoices and purchase orders

·       Promote an environment that is customer service-focused by maintaining positive relationships with internal departments and vendors

·       Carry out all responsibilities in an honest, ethical, and professional manner

·       Handle various other duties as delegated by the Accounts Payable Manager and or supervisors

QUALIFICATIONS

·       Associate degree in Accounting is preferred, but not necessary

·       2+ years of Accounts Payable experience

·       Yardi experience is preferred

·       Bilingual English and Spanish preferred

·       Strong ability to work independently and with a team in a fast-paced and high-volume environment with an emphasis on accuracy and timeliness

·       Proficient in Excel and Word

·       Capable of 10-key by touch and can type 60-65 words per minute

·       Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately

·       Experience in a multi-client environment

·       Reliable, trustworthy, team-oriented, and able to handle a heavy workload

·       Ability to interact with various levels of client and firm management

·       Strong organization, oral and written communication skills

·       Analytical skills with particular attention to detail

·       Aptitude in data management, analytics, reporting preparation

·       Ability to function in an autonomous environment—independent worker, self-directed