Administrative Assistant

ROLE SUMMARY

As a DOXA Administrative Assistant, you will play a pivotal role in supporting your client’s daily operations, utilizing your exceptional organizational and communication skills to manage schedules, coordinate meetings, and handle correspondence.

Working in a dynamic, virtual environment, you will be the backbone of the team, ensuring seamless administrative workflows and contributing to the efficiency and effectiveness of operations. This is a fully remote, full-time work opportunity. This role includes two weeks of paid training time to start.

SCHEDULE: 9:00 AM – 6:00 PM PST, MST, CST, or EST, follows Philippine Holidays

POSITION TYPE: Full Time

WORK ARRANGEMENT: Remote

ESSENTIAL FUNCTIONS

·       Administrative Support: Provide general support to executives, including scheduling meetings

·       Communication: Handle company communications, potentially including answering and directing phone calls, and managing email correspondence

·       Document Management: Prepare and organize documents such as reports, memos, and other office files

·       Data Entry: Update and maintain office policies and procedures and ensure accuracy in data entry and record-keeping

·       Meeting Coordination: Organize and schedule meetings and appointments and prepare meeting agendas

·       Client Management: Assist in client relationship management, including receiving clients and visitors at the office

·       Special Projects/Project Management: Assist in the preparation of regularly scheduled reports and coordinating projects and support delivery

·       Process Support: Create and follow processes that support streamlining the organization and implementing efficient workflows

QUALIFICATIONS

·       Bachelor’s degree preferred, but not required; a high school diploma is required

·       Experience in an administrative assistant or remote assistant role

·       Strong computer aptitude, which includes experience with Microsoft 365, G-Suite, Canva, Zoom, Dropbox, Asana, Calendly, Doodle, Skype, Slack, Trello, Adobe Acrobat, LastPass, LinkedIn, CRMs, experience with AI and automation tools

·       Strong organization, oral and written communication skills

·       Analytical skills with particular attention to detail

·       Aptitude in data management, analytics, reporting preparation

·       Ability to function in an autonomous environment—independent worker, self-directed